Checklist for GSE Travel

I feel that this Checklist is a good one to share for Rotary event outside the country trip preparation. This can be also applied for business or personal trips. The list was made by the RI 3780 GSE Chair and updated by GSE TL Bobbie and me.

2013 GSE CHECKLIST Mar 09-Apr 06, 2013	IN-CHARGE	STATUS	EXPENSES
A. DOCUMENTS
Passport
Aus Visa	All	OK	6,900
Letter from RI GSE Desk
Hard and softcopies of Important Letters
Airline Ticket
7-Corners Travel-Medical Insurance
Valid IDs such as Driver's License, SSS or School ID
Educational Materials on Philippines, DOT and DepEd
GSE Evaluation, Newstip and Final Report
Airport Terminal Fee	All	OK	550
Personal Budget
B. ROTARY ACCESSORIES
100 pcs Phil-Aus-Rotary Wheel Pins
100 pcs Keychains
100 pcs each Business Cards
100 pcs Team Brochures (plus 100 photocopies)
Personal Business Cards (Optional)
Club Bannerettes
TRF and/or Club Pins (Optional)
C.  PERSONAL ACCESSORIES
Credit Cards
Prescriptions: Medicines and Eyeglasses plus Spare
Camera with Charger and Memory Card
Mobile Phone Open Line for Aus SIM and Charger
USB with saved important documents
Easy-to-carry Suitcase up to 23 kgs only
Overnight bag for short trips or overnight stays
Journal and Pen to record daily experiences, contacts, etc
Family Photos for Stories
D. TEAM UNIFORMS
Blazer or Suit wt Trousers or Pants
Dress Shirt or Inner Blouse
Rotary Scarf
Rotary Sport Shirts and Black Pants
Barong and Black Pants
Costumes and Accessories for Dance
E.  PRESENTATIONS
AVP Team Presentation (Short and Long Version)
Powerpoint Presentation (Short and Long Veraion)
Rotarian Hymn -  Video and Audio
Dance Number (backup copy of music)
Song Number - Manila!
AVP Philippine National Anthem
Philippine Flag
Laptops, Chargers and Outlet Adapters
F. GIFTS
1 Gift D-3780 DG to D-9500 DG
1 Team Gift to District Governor
1 Gift D-3780 GSE Chair to Host GSE Chair
1 Team Gift to GSE Chair
6 Gifts for 6 GSE Committee Members
10 Gifts for 10 Host Families
10 Gifts for other Rotarians who have been helpful
10 Gifts for Presidents of Sponsoring Clubs
G. PERSONAL EFFECTS
Toothbrush, Toothpaste, Shampoo, Conditioner, Body Wash, Facial Soap, Sunblocker, Lotion, Skin Care, Perfume, Wipes, Nail Cutter, Polish & Remover, and other Toiletries; Make-up
Sunglasses
Hat or Ball Cap
H. OTHER CLOTHES
Cocktail or Evening Dress for Ladies
Jacket and Thermal Wear
Undies
Sports Wear, Shorts, Tshirts, and Swimwear
I. FOOTWEAR
1 pair Formal Shoes
1 pair Rubber Shoes
1 pair Flat or Walking Shoes
1 pair Slippers
J.  LEAVE WITH FAMILY
Contact Nos and Addresses of Host Families, GSE Chair
Travel and Medical Insurance Policy
Copy of Air Ticket
Full Itinerary
K. REMINDERS
Always be punctual; ready 15 mins before call time.
Smile, engage and talk with confidence!
Enjoy every moment of the GSE Journey.
Master your presentation piece.
Work as a Team! Support each other.
Be flexible, friendly and diplomatic.
Be organized and help around household chores.
Share Pictures of Family, Work and Friends.
Be proud of the Philippines. Speak positively!
Thank and appreciate other people's time and efforts.
L.  POST EXCHANGE
Submit GSE Evaluation, Newstip
Speaking Engagements in Rotary to share experiences.
OTHER NOTES
Bobbie-Devs: Mar 07, 2013