Dear all,
It's been another fruitful year of Rotaract service and fellowships that we
all have rendered and enjoyed through various innovative service
undertakings in our respective clubs, districts and beyond including our
MDIO-Pilipinas affiliation and magnified internationality of our
organization. Collectively, we have greatly contributed to the success of
another rotary year for Rotaract, being one the core components of New
Generations - the newest service avenue of Rotary International as per the
just-concluded RI Council on Legislation proceedings.
As we officially conclude this rotary year and look forward to the new
rotary year to unfold in less than a couple of months, we, the
member-districts of the MDIO-Pilipinas are entrusted to ensure continuity of
Rotaract leadership in our Council. In view hereof, the Council is on its
rigid preparation for the upcoming annual DRREs Training which is intended
to equip incoming DRRs w/ best practices, freshest and innovative ideas
among others, during the official assumption of their duties come July
1st.
Accordingly, to ensure smooth transition of MDIO leadership, election of the
new MDIO Chair is set during the second and final day of the upcoming DRREs
Training on May 30, 2010. In line with this, every member-district is
enjoined to participate on this very significant undertaking of our MDIO.
*As duly-appointed Election Committee Chair of this election and on behalf
of the MDIO Council, I now officially call for Filing of Certificate of
Candidacy (and credentials as stipulated below.*
Forwarded herewith for your reference and perusal is the Election Guidelines
unanimously agreed on and ratified (where there was a quorum to officially
do business) by the majority of 4 out of 7 member-districts (RIDs 3800,
3810, 3820 & 3830) of MDIO-Pilipinas as witnessed by SDG Magic Ong, PDDR Sen
Villanueva and PDRR Joannie Sitoy last April 30, 2010 in Makati City.
Please be guided accordingly. Thank you.
Best regards,
*PDRR Florante "Flo" Espiritu*
*Rotaract Club of Metro Olongapo, D-3790*
*Election Committee Chair*
MDIO Chairmanship Election 2010
Responsibilities of the MDIO Chair
- The Chairperson is responsible for coordinating all activities of the
Council regarding the Multidistrict Organization for the whole Rotary Year.
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Qualifications
A candidate must be:
1. An incumbent or Past District Rotaract Representative (DRR) of an
active member Rotaract District of the MDIO. *(Active membership to MDIO
is being able to pay subscription fee of Php 1,000.00 before September 30 of
the current Rotay Year)*
In the case of PDRRs, he/she must belong to an active Rotaract club, as
determined by the district.
1. Must be of Rotaract age (18-30 years old) until the end of his/her
term (July 1) as Chair (should be supported by an NSO-authenticated birth
certificate) .
1. Must not belong to the incumbent MDIO Chairperson’s district.
1. Has participated in at least one MDIO-organized event.
1. Must be able to complete and submit the needed documentary
requirements on time.
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Requirements for Filing of Candidacy
(Must be submitted in five sets)
1. Letter of Intent with vision for the organization (summarized in 1
page) addressed to the Committee on Elections Chair
2. Accomplished Certificate of Candidacy
3. Resume or Curriculum vitae showcasing Rotaract accomplishments with
2x2 photos
4. Photocopy of NSO-authenticated birth certificate (original must be
presented)
5. Board resolution and/or Letter of endorsement addressed to the MDIO
Election Committee expressing support and guidance from the following:
1. Sponsoring RC President-Elect and RAC President-Elect noted by
incumbent RC and RAC Presidents (as the office will take
effect in their
terms)
2. DRRE noted by the DRR
3. Incoming DRC noted by the incumbent DRC
4. DGE noted by the DG
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ELECTION PROCEDURE
1. SCHEDULE
- The MDIO Chairmanship election shall be held during the annual
DRRs-Elect Training, scheduled towards the end of the current Rotary Year.
- The Committee on Elections, at the onset of the Rotary Year, shall
determine the schedule of the election activities,
which include:* *
* *
Release of Election Guidelines - May 19, 2010
Filing of Certificate of Candidacy together with all the Requirements -
May 19-26, 2010
Committee on Elections Deliberation and Review of Credentials - May 27,
2010
Announcement of Qualified Candidates - May 28, 2010
Posting of Qualified Candidates’ Profile at the Phil DRRs e-group - May
28, 2010
Challenge Period - May 30-June 5, 2010
1. ELECTION COMMITTEE
- The election shall be facilitated by the Committee on Elections
(COMELEC).
*Composition of the Committee on Elections*
COMELEC Chair (Immediate Past MDIO Chair)
Members: Incumbent MDIO Chair and Three Other Past MDIO Officers (who are
not candidates in the election)
SPECIAL PROVISION ON THE COMPOSITION OF THE COMMITTEE ON ELECTIONS
If the COMELEC Chair has a qualified candidate from his/her district, he/she
must inhibit and be replaced by the Immediate Past MDIO Secretary. In case
that the latter still has a qualified candidate from his/her district, any
current active MDIO Officer shall serve as COMELEC Chair.
Any of the qualified COMELEC members who has a qualified candidate from
his/her district must inhibit himself/herself as a member of the committee.
1. PRESENTATION OF CANDIDATES
- After validation of the election committee, only candidates with
complete requirements shall be declared by the COMELEC Chair as eligible to
run in the election.
- All Candidates will be introduced during the DRRs-Elect Training. Each
candidate will be allowed a five-minute speech to present his/her vision for
the MDIO. The privilege speech should not turn out to be a campaign.
Campaign in any form is not allowed.
- After which, open forum will follow and questions from the assembly to
the candidate shall be entertained, as determined by the COMELEC.
* *
D. VOTING PROCEDURES
- Presence of quorum must be observed, 50% + 1 of all active member
districts. The quorum should be properly announced by the COMELEC Chair.
- Official ballot must be countersigned by the MDIO COMELEC members.
- Election must be conducted by SECRET BALLOTING.
- A District is entitled to ONE VOTE only. Votes will be cast by the DRR,
preferably in consultation with the DRRE. However, in the absence of the
DRR, the DRRE or any designated PDRR may vote in behalf of the district,
supported by a signed letter from the DRR.
- Votes must be tallied in front of the electors. The COMELEC shall
validate the ballot before each vote is read. Votes shall be tallied on a
board for public viewing and on the official tally sheet. Thereafter, votes
shall be compared.
- The candidate who obtains majority votes of 50%+1 of the total number
of voting districts will be declared winner. If a candidate does not obtain
majority votes, a recasting of votes will be conducted. In the second
casting of votes, only the top two candidates from the previous casting of
votes will qualify. And again majority votes will be observed.
- In case of a tie, the candidates with equal number of votes shall
undergo a tiebreaking election with a maximum of two rounds. After two
rounds and still tied, the incumbent MDIO Chair shall vote to break the tie.
*
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*
CHALLENGE
- If in case a challenge arises from the results of the election, the
candidate must write a letter of protest addressed to the COMELEC Chair
within seven (7) days upon proclamation of the winning candidate.
- The COMELEC must acknowledge receipt of the letter within seven (7)
days.
- Upon acknowledgment, the COMELEC must convene to evaluate merits of the
challenge.
- If arguments stipulated on the letter of protest are determined to be
valid, the COMELEC must inform the member districts that there is a
challenge and that action needs to be taken.
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